Do You Need a Secure Way of File-Sharing for Businesses? Here’s Everything You Need to Know

In recent decades, the Internet has changed the way of working. In the past, employees sat in their cubicles or offices and worked independently. But with today's cloud and internet solutions, businesses can increase productivity and collaboration. Your file-sharing options have also kept up with these developments. Because of this, online file-haring for business is gaining traction in all industries. Such as healthcare, government, finance, legal, engineering, and more.

Most companies have given up paper in favor of digital files to take full advantage of paperless storage and more efficient workflows. However, file-sharing also has downsides. Now you can choose an online sharing solution that will improve the way your employees work. However, instant file-sharing also has downsides. They can easily be lost in multiple versions of documents, while security measures are often less than ideal and potentially put sensitive data at risk.

What Does File-Sharing for Business mean?

File-sharing services are practice or providing access to information. Plus, digital resources, including documents, multimedia (audio/video), graphics, computer programs, images, and electronic books. It is the public or private distribution of data or resources on a network with different permissions to share.

Several Ways of File-Sharing

File-sharing can be done using a variety of methods. Some of the more common techniques for storing, distributing, and transferring files include the following:

  • P2P Network

To share a file over peer-to-peer networks, you need computer hardware and software to communicate without a central server. Basically, the files are stored on your own computer and then shared with someone else who may be on a completely different server. 

An example would be instant messaging services or social networking applications such as Slack or Facebook Messenger. Sending and sharing files as email attachments is also included in this type of file-sharing services.

  • FTP Network

One of the most common methods of sharing a file is a File Transfer Protocol (FTP) program. This method of transferring files between a computer and a server over the Internet. It is generally used to transfer large files or big amounts of data between multiple parties.

Users of this method can access shared files from a specific FTP server site. These sites offer public instant file-sharing or the ability to view or download files with a specific password.

  • File Transfer Via USB

Physical drives can be a good option for large files. But the offline transfer process can only be done on one device at a time. The USB device does not keep track of which devices the data was transferred to. The physical storage option also carries an additional risk of the device itself being lost, stolen, or damaged, rendering the data unrecoverable. You can use this method only when you send a large file to your friend.

  • Removable Storage Device

One of the original ways to share a file is through removable media. In that way before transfer the file you can remove anything from a device or computer. Once a file has been transferred from your device to the media, it can be physically delivered.

Also, it was given to anyone with whom you want to share the file. Examples of removable storage media are memory cards, memory sticks, floppy disks, and removable hard drives.

Advantages of File-Sharing

File-sharing has many benefits as long as it is done safely.

  • Affordable - In most cases, a file can be shared for free, making it an attractive option for those on a budget.

  • Efficient - Depending on the type of shared file you choose, this is often a fast and efficient way to send a file to someone else.

  • Access from Anywhere - Depending on the type of file-sharing service you use, you can access the files you need anytime, anywhere, and with any device.

  • Collaboration - When you use cloud content collaboration software, files are easy to edit and comment on, making it easy to work with team members.



Ultimately, the establishment of secure file sharing within a company must be integrated into existing cyber protection guidelines. So that the tools can function comprehensively. File-sharing in the cloud is the most efficient solution for collaborative work. But it is important that the selected customer service meets the security and daily needs of your business. The process of secure file-sharing for business makes your work more effective.




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